Privacy Policy
Last updated: January 25, 2026
We appreciate your visit to our website and your interest in PropAI Solutions GmbH. The protection of your personal data is of particular importance to us. Below, we inform you in accordance with Art. 12 ff. of the General Data Protection Regulation ("GDPR") transparently about the type, scope, and purposes of processing personal data when using our website and services.
Data Controller
The data controller within the meaning of Art. 4 No. 7 GDPR is:
PropAI Solutions GmbH
Am Borsigturm 53
13507 Berlin
Germany
Managing Directors: Benjamin Meiler and Dirk Wichner
Website: https://propaisolutions.ai/
Data Protection Officer
A data protection officer has not been appointed, as there is currently no legal obligation to do so.
General Information on Data Processing
3.1 Personal Data
Personal data is any information relating to an identified or identifiable natural person (Art. 4 No. 1 GDPR), e.g., name, email address, telephone number, or IP address.
3.2 Legal Basis
We process personal data exclusively in accordance with legal requirements. Relevant legal bases include:
Art. 6(1)(a) GDPR (Consent)
Art. 6(1)(b) GDPR (Contract / Pre-contractual measures)
Art. 6(1)(c) GDPR (Legal Obligation)
Art. 6(1)(f) GDPR (Legitimate Interest)
For storing or accessing information on end devices (e.g., cookies, local storage, tracking technologies), the provisions of the TDDDG (Telecommunications Digital Services Data Protection Act) also apply.
Data Processing When Visiting the Website
4.1 Server Log Files
When you access our website, information is automatically collected by the hosting provider in so-called server log files. This includes in particular:
Purpose of processing: Ensuring trouble-free operation, stability, security, defense against attacks, and technical error analysis.
Legal basis: Art. 6(1)(f) GDPR (legitimate interest in the secure and stable provision of the website).
Storage duration: Log files are regularly deleted automatically or anonymized unless security-relevant analysis is required.
Hosting / Data Processing Agreement
Our website is technically provided by an external service provider (hosting). This may involve the processing of personal data (in particular the server log data mentioned in Section 4).
Legal basis: Art. 6(1)(f) GDPR (legitimate interest in professional and secure provision).
Where required, processing takes place under a data processing agreement in accordance with Art. 28 GDPR.
Contact
When you contact us (e.g., via a contact form or email), we process the data you provide to handle your inquiry.
Processed data (depending on inquiry):
Purposes: Processing and responding to your inquiry, communication, initiating business relationships.
Legal basis: Art. 6(1)(b) GDPR (pre-contractual measures / contract) or Art. 6(1)(f) GDPR (legitimate interest in efficient communication).
Storage duration: Data is deleted once your inquiry has been conclusively processed, unless statutory retention obligations exist.
Cookies & Consent Management (TDDDG)
Our website may use cookies and similar technologies. Cookies are small text files that are stored on your device and contain certain information.
7.1 Technically Necessary Cookies
Technically necessary cookies are required to ensure basic functions and security of the website (e.g., page functionality, consent status).
Legal basis: Art. 6(1)(f) GDPR in conjunction with § 25(2) TDDDG (strictly necessary).
7.2 Analytics/Tracking Cookies (Google Analytics)
If analytics or tracking technologies are used, this is done exclusively with your consent via the cookie/consent banner.
Legal basis: Art. 6(1)(a) GDPR in conjunction with § 25(1) TDDDG.
Revocation: You can revoke or adjust your consent at any time via the cookie settings (consent banner) for the future.
Google Analytics
We use Google Analytics (typically Google Analytics 4) on our website, a web analytics service provided by Google, to analyze user behavior and optimize our website.
Provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
Google Analytics processes in particular:
The IP address is processed by Google Analytics only to the technically necessary extent. Google may combine this data with other information if you are logged in to Google services.
8.1 Purpose of Processing
8.2 Legal Basis
Processing is based exclusively on your consent: Art. 6(1)(a) GDPR in conjunction with § 25(1) TDDDG.
8.3 Recipients / Third Country Transfer
Google may also transfer personal data to countries outside the EU/EEA (e.g., USA). In such cases, transfers are only made in accordance with legal requirements, in particular through appropriate safeguards under Art. 44 ff. GDPR (e.g., EU Standard Contractual Clauses or, where applicable, an adequacy decision).
8.4 Storage Duration
The storage duration depends on the settings in Google Analytics. Data is only stored for as long as necessary to achieve the purposes.
8.5 Revocation
You can revoke your consent at any time via the cookie settings (consent banner).
Data Security (SSL/TLS)
For security reasons and to protect the transmission of confidential content, we use SSL/TLS encryption. This ensures that data you transmit to us cannot be read by third parties.
Recipients of Personal Data
Your personal data is only transferred to third parties when necessary, such as:
Storage Duration and Deletion
We store personal data only for as long as necessary for the respective purposes. Subsequently, the data is deleted unless statutory retention periods apply (e.g., commercial or tax law obligations).
Rights of Data Subjects
As a data subject, you have the following rights:
Access
Art. 15 GDPR
Rectification
Art. 16 GDPR
Erasure
Art. 17 GDPR
Restriction of Processing
Art. 18 GDPR
Data Portability
Art. 20 GDPR
Objection
Art. 21 GDPR
Withdrawal of Consent
Art. 7(3) GDPR
Note: The withdrawal of consent does not affect the lawfulness of processing carried out on the basis of consent before its withdrawal.
Right to Lodge a Complaint with the Supervisory Authority
You also have the right to lodge a complaint with a data protection supervisory authority (Art. 77 GDPR). The competent authority is:
Berlin Commissioner for Data Protection and Freedom of Information
Alt-Moabit 59–61
10555 Berlin
Germany
Automated Decision-Making / Profiling
Automated decision-making within the meaning of Art. 22 GDPR does not take place.
Changes to This Privacy Policy
We reserve the right to adapt this privacy policy at any time, particularly in the event of changes to legal requirements or when expanding our digital services. The current version published on our website always applies.